Privacy Policy

LEXMIND, as an organisation responsible for the processing of personal data, attaches great importance to the protection of and respect for your personal data, and to the confidentiality of communications.

The purpose of this privacy policy, which applies to the LEXMIND law firm and to its website, is accessible in particular under the URLs www.lexmind.eu, www.lexmind.be, www.lexmind.pl, www.lexmind.es, www.lexmind.co. Its purpose is to advise you about:

• The way in which your personal data, in other words all data capable of identifying you, is collected and processed
• Your rights concerning this data
• Who is responsible for processing the personal data that is collected and processed
• Who this data is shared with
• The site’s cookie policy

This privacy policy completes the General Conditions of Use and the Cookie Policy, which you can see at the following addresses:

• http://bit.ly/Lexmind-CGU
• http://bit.ly/Lexmind-Cookie

Under Article 5 of European Regulation 2016/679, the collection and processing of personal data on the site’s visitors complies with the following principles:

• Legality, fairness and transparency. Data may not be collected or processed without the consent of the user, who is the owner of the data. Each time personal data is collected, this will be indicated to the user, along with the reasons why it is collected.
• Limited purposes. Data is collected and processed for one or several of the purposes in these general conditions of use.
• Minimisation of the collection and processing of data. Only data that is needed for the proper execution of the objectives pursued by the site is collected.
• Reduced period for retention of data. Data is retained for a limited period, which the user is told about.
• Integrity and confidentiality of the data collected and processed. The data controller undertakes to ensure the integrity and confidentiality of the data.

In order to be lawful, and to comply with Article 6 of European Regulation 2016/679, the collection and processing of personal data may not be carried out unless it meets at least one of the conditions set out below:

• The user has expressly consented to processing
• Processing is necessary for the proper performance of a contract
• The processing is to comply with a legal requirement
• The processing is necessary to protect the vital interests of the person concerned or of another individual.
• The processing is necessary for the performance of a task carried out in the public interest or which relates to the exercise of public authority
• The collection and processing of personal data is in the legitimate interests of the data controller or a third party.

Personal data collected by LEXMIND is as follows:

• Data that identifies you (surname, first names, title, marital status, nationality, email address, date of birth, domicile, company, employer, department, role, position, phone and fax number, work and/or private address, identity card, national ID number, VAT number)
• Your bank details (credit card information, IBAN and BIC/SWIFT) as well as details for invoicing
• Your personal preferences (your preferred language, interests, memberships, area of work, etc)
• Correspondence that passes between us (by email or otherwise)
• When you visit our site, your IP address, the date and time of your visit, your location data, the pages on our site that you visited, your browser type, the platform or operating system that you use, the search engine and keywords you used to find our site, your navigation preferences
• Information collected in the context of cases. This information can include personal data relating to other individuals. In our capacity as avocats we are subject to professional confidentiality rules, which means that LEXMIND is exempt from the requirement to inform data subjects about the processing of their data.
• All other data that you communicate to us.

Further, when a payment is made on the site, evidence of the transaction will be kept in our IT systems, in the form of the purchase order and the invoice.

Your data will be retained for 5 years from the date of the last lawyer-client communication.

The data that we collect is used for these purposes:

• Providing legal services as instructed by you.
• Complying with legal obligations, especially for the fight against money laundering.
• Keeping you informed of the latest legal news that affects your work, via our newsletters and invitations to our seminars; keeping our database up to date; and using the information you have given us to understand you better and improve the way we offer our services and our mailshots.
• Invoicing, administration and other purposes.

LEXMIND does not generally share your personal data with anybody, but in some specific cases, LEXMIND may share it, for example:

• In the context of the provision of our legal services, with official authorities, avocats, experts, judicial officers, notaries, etc, in Belgium or abroad, in accordance with the client’s instructions.
• As part of our internal operations, with the associates, partners and employees of LEXMIND with whom we work as a team to carry out the legal assignment you have entrusted to us.
• When it is useful or necessary, with sub-contractors who carry out data processing tasks for us, such as arranging mailshots or event campaigns; or with suppliers of IT, hosting or communication services.
• When we are legally required to do so or if we genuinely believe it is necessary (i) to respond to any complaint against one of our service providers, (ii) to comply with any legal request, (iii) to carry out any contract made with our members, (iv) in case of emergency where public health or the physical integrity of a person are at stake.

For technical reasons, LEXMIND may share data with the following service providers: BLUEHOST (our webhosts); VCITA (who provide customer communication and appointment management solutions); LIVECHAT (online chat solutions); GOOGLE Analytics (site traffic monitoring); COOKIEBOT (cookie management), STRIPE and PAYPAL (online payment solutions). When this happens, data sharing is limited to the information necessary for the service we get from one of these providers.

Your personal data is kept within the European Union. We do not transfer your data to countries that are not European Union members unless that country provides a level of protection equivalent to that which you enjoy in your home country.

The data controller or person responsible for the processing of personal data is the avocat whom you have instructed to act for you within LEXMIND or, failing that, the LEXMIND law firm at 363 Avenue Louise, 1050 Brussels, Belgium, BCE no. … , represented by its manager, Me (Maître) Sébastien MIESSE.

For any questions relating to LEXMIND’s privacy policy or about exercising your rights concerning your personal data, you can contact us by email at privacy@lexmind.eu or by telephone on +32 2 648 80 00

You have the following rights concerning the information collected:

• A right of access, rectification and deletion

You can see, update, amend and in some cases request the deletion of data that relates to you. If you have a client space on our site, you have the right to ask for it to be deleted.

• Right to data portability

You have the right to receive data that relates to you and that you provided to us, in a format that is structured, in current use and readable; and you have the right to have your personal data sent directly from one data controller to another

• Right to limit and object to processing of data

You have the right to request a limitation or to object to the processing of data by the site, unless it can be shown that there are legitimate and pressing reasons that override the interests of the user.

• Right to apply to the relevant regulator

If the data controller decides not to do what you ask, you can refer the way in which LEXMIND processes your personal data to the Belgian data regulator (www.dataprotectionauthority.be).

To exercise your rights, you should contact us using only the following email address: privacy@lexmind.eu.

Your request should be accompanied by proof of identity, for reasons of security and to avoid unauthorised access or inappropriate use of personal data.

LEXMIND will reply to your request within one month at most.

A cookie is a small text file saved, and/or read by your browser, on the hard disc of your device (PC, laptop or smartphone, for example) and placed by the websites you visit. Almost all sites need cookies to work properly and to optimise their user-friendliness and features.

Cookies also make interactions with sites faster and more secure because they can remember your preferences (such as your username and language) by sending the information they contain to the original site (internal cookies) or to a third-party site (third-party cookies) when you next visit the site using the same device.

Depending what a particular cookie does and the reason for using it, a cookie can be put into one of the following categories:

Strictly necessary cookies allow you to move around the site and use its basic functions. They are usually installed only in response to things you do to access services, such as logging into a secure part of our site. These cookies are essential to the use of the site.

Functionality cookies are used to recognise you when you return to our site. They let us provide you with improved and personalised operation, such as personalised display and preferences. These cookies collect anonymous information and cannot be used to follow your visits to other sites.

Performance and analytics cookies allow us to recognise and count the number of visitors to our site, and to collect information about the ways our site is used (for example, which pages get most visits). They let us improve the way our website functions, for example, by telling us whether users easily find what they’re looking for.

Please note that you can use your browser settings to control cookies. Use the links below to find out how:

• Chrome : https://support.google.com/accounts/answer/61416?hl=fr
• Firefox : https://support.mozilla.org/fr/kb/enable-and-disable-cookies-website-preferences
• Safari : http://www.apple.com/legal/privacy/fr-ww/
• Internet Explorer : https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
• Opera : http://www.opera.com/help/tutorials/security/cookies/
• Chrome : https://support.google.com/accounts/answer/61416?hl=fr
• Firefox : https://support.mozilla.org/fr/kb/enable-and-disable-cookies-website-preferences
• Safari : http://www.apple.com/legal/privacy/fr-ww/
• Internet Explorer : https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
• Opera : http://www.opera.com/help/tutorials/security/cookies/

If you decide to block all cookies, you can navigate our website. However if, as a result, any part of the site fails to operate for you, the publisher of the site cannot be considered responsible.

For more information on our policies about cookies, please see our Cookie Policy using this link: http://bit.ly/Lexmind-Cookie, which supplements this privacy policy.

You can consult this privacy policy at any time by clicking on this link: http://bit.ly/Lexmind-Privacy

LEXMIND reserves the right to amend this privacy policy at any time, in particular to ensure that it complies with the law in force. Therefore the user is invited to re-read it regularly and thus keep up to date with the latest changes.

The last update of this privacy policy was on 27 July 2018.

By using this site, users acknowledge that they have read and understood this privacy policy and accept its terms, particularly as regards the collection and processing of personal data and the use of cookies.